Recruitment: Administrative Assistant (Ministry Team) - Diocese in Europe


Administrative Assistant (Ministry Team) – Diocese in Europe

The Diocese in Europe is seeking a dynamic, flexible and expert administrator to support its work particularly through the ministry team.  This group of stipendiary clergy and volunteers provides resources and events to develop ministry across Europe and beyond.

The Church of England Diocese in Europe consists of over 300 congregations in over 150 chaplaincies (parishes) in more than 40 territories across Europe and beyond from Madeira in the West, to Moscow and Ankara in the East, and from Casablanca in the South to the Arctic Circle.  It is one of the growing Dioceses in the Church of England ministering to UK Nationals living abroad and other English-Speaking Christians from all over the world.  The Ministry Team play a key role in supporting the clergy and lay leaders across the Diocese.  The team also work the process of leading people towards ordination from the earliest expression of interest through selection and training into Curate roles.

The Ministry Team Administrator plays a key role in supporting this work in particular helping to organise events and training and providing administrative support to the Director of Ministerial Development, Director of Lay Ministry and the Director of Readers.  The role offers some support to the Diocesan Director of Ordinations.

The role is 16 hours a week based in the office in Westminster.  It is envisaged that the hours will be spread over 3 or 4 days so this is an ideal post for someone with other responsibilities at either end of the working day.  Occasional flexibility around hours is expected but this will be signalled in advance.

The postholder will be part of the small, flexible, administrative support team in the London Office of the Diocese and will be expected to share tasks with the Office Manager.  The role is an ideal opportunity for someone who likes to help make useful things happen, is not afraid of detailed administration and is motivated to work in a faith-based setting.

Key Responsibilities

-Administrative support to set up conferences and training sessions for clergy and laity

-Work with the Finance Office to ensure payments for courses are received and the events have a clear budget

-Assist with the administrative processes for the training and licensing of Readers

-Manage the database of contacts and other information for Readers

-Support the Diocesan Director of Ordinands (DDO) in arranging meetings and conferences to assist potential ordinands and in their discernment process and into training

-Prepare agendas and minutes for the Ministry Team meeting 6 times a year

-Track applications from potential readers and arrange interviews

-Maintain files and information held by and for the ministry team

-Provide ad hoc support to the Office Manager in the general operation of the Diocesan Office in Westminster

-Liaise with the Bishop’s Office in Brussels as required


The ideal candidate must have:

-Can-do attitude, flexibility and ability work alone or in a team

-Good organisation skills and the ability to prioritise and meet deadlines

-Excellent communication skills, both oral and written

-Initiative and ability to work unsupervised and under pressure  

-Good eye for detail

-Good IT skills across Word, Excel, Powerpoint

-Ability to set up remote conferencing using Skype or browser based applications such as Zoom

-Educated to A-level or equivalent

-Sympathy with the ethos of the Church of England


-Some experience of servicing Boards and Committees
-General knowledge of and willingness to engage with the work or structures of the Church
-The postholder is employed by the Diocese in Europe Board of Finance and reports to the Office Manager and has accountability to the Suffragan Bishop who chairs the Ministry Team and the Chief Operating Officer.

We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background.

Salary:  £26,000 FTE (16 hours per week)

Location:  Westminster (Travel is likely only in exceptional cases)

To Apply: 

Please send an application letter and a CV outlining your skills and relevant experience to the Chief Operating Officer, Andrew Caspari at


Closing Date:  4th March 2020

Start Date:  Early April 2020