Chaplaincy or parish

Whilst we mostly use the term ‘Chaplaincy’ in the Diocese in Europe, there are congregations in the Diocese who refer to themselves as a ‘Parish’. For those parishes, throughout this Policy please read ‘Chaplaincy’ as ‘Parish’.

Occasional helpers

Occasional Helpers who work with children, young people and/or vulnerable adults will need to complete a Safeguarding Check to include vetting checks for all countries visited (as a total of all visits above one month in duration) within the last ten years.

‘Occasional’ refers to a role that is undertaken for less than three days in a thirty-day period and does not include any overnight (between 2am and 6am) activities with the opportunity for face-to-face contact.

‘Helpers’ are defined as those who assist in activities (e.g. Sunday School), but they do not have direct responsibility for children, young people and/or vulnerable adults, and who are under the supervision of an activity leader.

Vulnerable adult

The term “vulnerable adult” refers to a person aged 18 or over whose ability to protect himself or herself from violence, abuse, neglect or exploitation is significantly impaired through physical or mental disability, illness, old age, emotional fragility, distress, or otherwise; and for that purpose, the reference to being impaired is to being temporarily or indefinitely impaired.

Please note that some adults may not consider themselves vulnerable but may be vulnerable to being abused by individuals in positions of leadership and responsibility. As adults are not inherently vulnerable and in need of protection it is important to recognise that the factors described below do not, of themselves, mean that a person is vulnerable. It is a combination of these factors and the circumstances that a person finds him/herself in that can make an individual vulnerable to abuse or neglect.

Some factors that increase vulnerability include:

• A mental illness, chronic or acute.
• A sensory or physical disability or impairment.
• A learning disability.
• A physical illness.
• Dementia.
• An addiction to alcohol or drugs.
• Failing faculties of old age.
• Those who are homeless.
• Refugee families or individuals (including those seeking asylum).
• Victims/survivors of domestic abuse – direct violence and/or significant emotional coercion.
• Those who have suffered historic abuse in childhood.
• A permanent or temporary reduction in physical, mental or emotional capacity brought about by life events; for example, bereavement, abuse or trauma.

These factors may not exist in isolation; for example, a drinking problem may mask underlying dementia or a frail housebound elderly person may also have symptoms of depression.

A message from the Right Reverend Dr Robert Innes, Bishop of Gibraltar in Europe

Our Diocese first issued a formal policy on Safeguarding in 2012.  We produced a major update to the policy in 2015, which brought us up to date with the best advice available at that time.  But safeguarding knowledge and practice continues to develop.  And we have been able to learn from the practical experience of applying our own protocol across our Chaplaincies.  So I am now pleased that we are able to set out policy and practice which is consistent with revised Church of England guidelines as at 2019 in a form that is accessible and easier to use.

The requirements set out in this document, together with the linked guidance, are based on current best practice across the Church of England.  The requirements are there to help make sure our churches and communities are safe spaces and safe places.

I am well aware that the priority given to safeguarding matters varies from one country to another.  But that is not an excuse for doing safeguarding less well where custom and practice is less rigorous or sensitivity less heightened.  For me, safeguarding is a theological priority that is integral to the mission of the church.  It is an area where the church should lead and not just follow.

Diocesan safeguarding operates with proper care for personal data in line with the EU’s GDPR legislation*.  If your chaplaincy is in a territory outside the scope of GDPR where safeguarding data transfer is problematic then you must seek specific guidance from the Diocesan Safeguarding Advisor.  Operating in countries with different legal frameworks is not a reason for departure from the principle of doing safeguarding well.

Safeguarding continues to be a top priority for me – and I expect this to be the case across our Diocese.  We have a duty before our Lord to enable the church to be a safe and secure place for all vulnerable groups.  This document sets the standards and guidelines to which are all required to work.

Thank you for your co-operation and commitment to working with me in making our diocese a safe space.

Robert Gibraltar in Europe
Diocesan Bishop

Message from Grace Fagan, Head of Safeguarding

Safeguarding in the Diocese in Europe is highly involved with many cultural and legal challenges to be absorbed and accommodated within each country.  The DST and I are committed to supporting all of our chaplaincies in their efforts in providing a safe church. Excitingly, there is a willingness across the diocese to engage with safeguarding requirements and associated training, and to support victims and vulnerable groups.

The safeguarding service continues to be available to assist you in achieving the best for all in the diocese.

Grace Fagan
Head of Safeguarding

The primary role of the Diocesan Safeguarding Advisory Committee (DSAC) is to provide independent and impartial advice to the Diocese on all matters relating to the development and implementation of the Diocesan Safeguarding Policy and practice.

DSAC membership is made up of:

• An independent Chair (an independent lay person with relevant current or recent child protection or adult safeguarding experience at a senior level in a statutory, voluntary or private organisation)
• The Diocesan Bishop
• The Suffragan Bishop (as The Bishop’s nominated Safeguarding Lead)
• An Archdeacon
• The Chief Operating Officer (Diocesan Secretary)
• The Diocesan Head of Communications
• The Head of Safeguarding (HoS)
• Chaplaincy representatives
• Independent Members (at least three and no more than eight with relevant current or recent child protection or adult safeguarding experience at a senior level in a statutory, voluntary or private organisation)

A Case Management Group is convened to manage an allegation against a church officer who has a role with children, young people and/or vulnerable adults. The Head of Safeguarding (HoS) should convene a core group within 48 hours of becoming aware of the safeguarding concern or allegation.  If it is impossible to meet face-to-face, a virtual meeting should be set up. The Case Management Group advise and oversee management of the process for the duration of the case, meeting as required.  All information should be made available to the group to support decision-making. The Case Management Group membership will usually include the HoS (or a relevant member of the Diocesan Safeguarding Team), the Diocesan Head of Communications, the relevant archdeacon and other individuals relevant to the case. It is also the role of the Case Management Group to establish lessons learnt at the end of a case.

Eden Voice in 2023 was created in 2023 to meet the need to listen to and support victims and survivors, which is central to the work we do in Safeguarding across our diocese.

Survivors and victims of abuse often lack support as they navigate systems to find justice and reparation. We want to ensure that the voices of victims and survivors are integral to the work we do in all our chaplaincies.

Eden Voice works to: 

•    promote the establishment of support persons throughout the Diocese (in every chaplaincy)
•    Provide information to all chaplaincies in the Diocese about both the need for and the process of support and have pathways for their input
•    Establish a process by which this support system may be accessed with ease.

If you are interested in joining Eden Voice, click here for more information or email us @ europe.safeguarding@churchofengland.org.